Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we - Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.
We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent - want to join the ride?
We are always on the lookout for a talent with a growth mindset - are you the one?
We are looking for an Office Coordinator / Manager with a main responsibility in HQ office operations and maintenance. We are looking for two Office Coordinators/Managers: one located in Helsinki, Finland and one located in Turku, Finland. We offer a possibility to hybrid work.
Your role and responsibilities
As an Office Coordinator/Manager, your work will include Real Estate maintenance and operation, office interior changes and development according to stakeholders needs. The tasks can also be adjusted based on your individual skills and interests. You'll be working as a part of an energetic and dedicated RE team with diverse expertise.
Your work will focus on these responsibilities:
- Office & Facility management
- Supervise local Real Estate maintenance and cleaning subcontractor
- Handle office interior changes and movements
- Collaborate with service providers
- Responsible for needed movement
- Handle RFQ:s and invoices
- Managing and supervising office development and concept (following utilisation rates via EB also)
- Support Vaasa office
Additionally, in Turku the Office Coordinator/Manager will be managing and supervising building a technical system.
To be able to succeed in the position, we expect you to have:
- Strong organizational skills
- Good communication skills with the ability to present clearly, negotiate effectively, and maintain transparent dialogue with stakeholders
- Excellent interpersonal skills
- Proactive problem-solving mindset
- Proactive team contributor with independent drive
- Service minded
- Good economic and financial understanding, including budgeting, cost tracking, and evaluating financial impacts of project decisions
- Good language skills in Finnish, Swedish is a plus
Additionally, in Turku the Office Coordinator/Manager should have technical understanding and experience related to construction and building systems.
Additionally, in Helsinki: Basic technical understanding related to buildings and construction is considered as an advantage; deep technical expertise is not required, but an interest and ability to learn is appreciated.
Why you and us?
We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other's growth, and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.
We are authentic and honest, and we strongly believe in that by being your own true self you can accomplish so much more. We don't always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?
We have an amazing team, and we are excited about our work and the impact it has on building sustainable societies. We are looking to find a colleague with this shared passion for smart technologies and a sustainable future.
Contact & next steps
We hope to hear from you soon by submitting your application through our careers portal. We aim to keep you updated on the process throughout. For further questions, please reach out to Tommy Grannas through [email protected] with any questions related to this position (only for questions from direct job applicants, applications through email will not be recorded or responded to).
Welcome to join us in shaping the decarbonisation of marine and energy!
Last application date: 29/03/2026
At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.
Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.
All new Wärtsilä employees in Finland will attend occupational health checks, including drug tests/screenings where applicable. When a person is located outside of Finland, the country's legislation is followed.
This is Wärtsilä
Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.