Office Manager (& Payroll Specialist) - Reims, France

Role Overview:

M-Files is a global leader in information management. The M-Files metadata-driven document management platform enables knowledge workers to instantly find the right information in any context, automate business processes, and enforce information control. This provides businesses with a competitive advantage and substantial ROI as they deliver better customer experiences and higher-quality work with lower risk. Learn more about what we do at www.m-files.com.

We are seeking a dedicated individual to fill the role of a full-time Office Manager at our French office in Reims, France. This position offers an exciting opportunity to contribute to our Human Resources/ People & Culture (P&C) initiatives while also providing essential support in office administration.

The successful candidate will have a dual responsibility: firstly, to support the company's P&C efforts, and secondly, to oversee office administration tasks. Within the P&C domain, you will play a vital role in ensuring the smooth operation of various initiatives. 

Moreover, you will be responsible for managing payroll procedures, ensuring accuracy and timeliness in all related tasks. You will also be tasked with maintaining documentation related to policies, procedures, and employee records, ensuring compliance with regulatory requirements.

In conjunction with your P&C responsibilities, you will also carry out and execute all day-to-day administrative tasks within the office. This may include managing correspondence, coordinating schedules, ordering supplies, and maintaining office equipment. Your ability to multitask and prioritize effectively will be crucial in managing these diverse responsibilities efficiently.

Key Responsibilities:

• Running monthly payroll process
• Keeping policies and documentation current and compliant with regulations in France.
• Assist the P&C team with administrative tasks - Maintaining employee records and payroll data.
• Prepare and update HR documents such as employment contracts, offer letters, and HR policies.
• Assisting finance with customer collection calls
• First point of contact for all queries in office, answering calls and opening post.
• Arrange all office supplies including provisions, printing, stationary and any other ad hoc requirements.
• Organize local team events and book hotels/assist with travel plans for management.

Requirements

• Practical experience from French payroll
• Fluent in French, with strong verbal and written communication skills, and work proficiency in English
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Previous experience in administrative role in an office, preferably with P&C topics.
• Attention to detail and great administrative skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly adapt to new software tools.
• Self-motivated and able to work independently, managing tasks and priorities effectively.

Benefits

• Inclusive and dynamic company culture (both virtual and in-person)
• Lunch Voucher Scheme
• Mobile phone
• Pension
• Annual paid vacation in accordance with the legislation and the collective bargaining agreement in force.
• Auntie Wellbeing Service
• Flexible work/life balance
  
  Please send us your application together with your CV and salary request as soon as possible, but no later than May 19th, 2024.
  
  The position will be filled as soon as we find the right candidate, and we are reviewing applications on an ongoing basis.