Executive Assistant to the Director

We are seeking a highly organized and professional Executive Assistant or Senior Administrative Secretary to directly support the Director.
This is not a general office role. This is a dedicated support position requiring exceptional organizational ability, structured thinking, and high-level administrative competence.
The successful candidate will serve as the primary administrative support to the Director and will be responsible for maintaining professional documentation standards and operational discipline.
Full-time commitment is required. Remote work is possible, but high availability and responsiveness are essential.

Key Responsibilities:
- Provide direct administrative support to the Director
- Manage scheduling, correspondence, and document flow
- Draft, format, and finalize official letters and formal communications
- Prepare meeting agendas and record accurate minutes and protocols
- Maintain structured document management and filing systems
- Ensure proper handling of governance documentation and internal records
- Track action items and follow up on deadlines
- Maintain strict confidentiality at all times

Required Qualifications:
- Excellent written and spoken English (professional fluency required - mandatory)
- Proven experience as a high-level Administrative Officer
- Exceptional organizational skills (top-level ability to structure processes and documentation)
- Strong experience in document management and formal correspondence
- Ability to prepare professional meeting minutes and official documents
- High level of responsibility, precision, and attention to detail
- Ability to work independently and maintain structure without supervision
- Strong sense of discretion and reliability
- Availability to start as soon as possible

Education:
Higher education is preferred; however, demonstrated professional competence and experience in executive-level administrative work are considered more important than formal degrees.

Important:
This role requires a very high standard of professionalism and discipline.
Candidates who do not meet the above requirements are kindly requested not to apply.

Compensation & Engagement Format:
A competitive and respectable level of compensation is guaranteed, based on the candidates experience and professional background.

The position will be structured as a service-based engagement. Payment will be made upon submission of invoices, in accordance with an agreed service agreement.

Jätä hakemus: https://tyomarkkinatori.fi/henkiloasiakkaat/avoimet-tyopaikat/d24b3ed4-0...
Yhteystiedot: Applicants are kindly requested to submit a complete and structured application package. Incomplete applications may not be considered.

Required documents (mandatory):
Detailed CV (in English)
Short professional cover letter outlining relevant executive administrative experience
Confirmation of availability and preferred start date

Preferred attachments (highly recommended):
LinkedIn profile link
References or recommendation letters from previous executive-level roles
Brief description of experience supporting senior leadership or directors

Applications should demonstrate strong written English, high-level administrative discipline, and experience in structured documentation environments.

Please note that only shortlisted candidates will be contacted.
Työpaikan osoite:
Palkkaus: The position will be structured as a service-based engagement.
Työ alkaa: Työskentely alkaa mahdollisimman pian
Työaika: Kokoaikatyö
Työn kesto: Toistaiseksi voimassa oleva
Hakuaika päättyy: 28.02.2026 10:00
Ilmoitus jätetty: 14.02.2026 02:25
Työmarkkinatorin ilmoitusnumero: d24b3ed4-0ec6-45b8-8a0e-6d9708765364

Lähde: Työmarkkinatorin asiakastietojärjestelmä

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